Asset Management Success Factors: It’s the Humans, Stupid!

Midnight acquisition - Blog

Paul McNamara

To understand what differentiates Sente, you must first look at our approach from a philosophical perspective because that philosophy leads to knowledge requirements in our organization which then leads to the capabilities of our solutions and the award-winning results we’ve produced: 50% reduction to costs and capital requirement and up to 2X increases to speed.

We don’t organize around managing assets.  Assets are easy to manage.  They never have a bad day.  They are never dissatisfied with their work, ask for more money, have hidden agendas or storm out of the room — although over the years we have heard quite a bit about how assets “walked”.  Assets can’t do any of these things, they are inanimate objects.

Groundbreaking results require the capability to manage human behaviors first.

These dynamics drive the most significant “asset management” breakdowns and costs.  When I asked engineers to explain to me their various causes for delays and added costs one of the common complaints was lost equipment.  It wasn’t lost because they misplaced it, but because someone took it.  It was such a common occurrence that it had been named, “Midnight Acquisition”.  Engineers have commitments to get tests completed and they did whatever it took to get their test done.  Skill with midnight acquisition and hoarding was a badge of honor.  The various departments thought of themselves as a”loosely associated bands of warring tribes.”

Sente’s solutions organize around managing commitments and building trust because those commitments drive critical value streams that just happen to use test equipment and highly skilled technical personnel in the process.  Assets don’t “walk”; they are moved by people acting consistently with their commitments.  Unless you understand and include people’s commitments and challenges you can’t solve their speed and total-cost challenges.  In fact, when you design a solution without speed and total-cost intentions in mind, you might very well increase costs and reduce speed.  We’ve seen this many times.  It’s not unusual for an asset management team to claim they made money for the company by selling off a test asset while at the same time the engineering team is trying to explain the reason their program has been delayed because the asset is no longer available.

We see the test environment as a complex adaptive system in which stimulus (new requests, processes, or tools) produces a dynamic set of interacts of the people in the organization in response.  Hoarding is one of these responses.  To design a successful solution for sure requires technical knowledge to calibrate, repair, and know how to use these assets.  However, knowledge beyond technical information about the asset is critical for driving significant improvements to speed and cost.  In addition to technical knowledge of the asset, one needs to have the knowledge of what drives the behavior of the people who use assets. This includes knowledge in areas like economics, finance, total costs, cognitive science, language, communications, organization design, enterprise value-streams, and systems thinking.

Change the management paradigm from “control” to “governance”.

The common management paradigm for asset management is “control”.  This paradigm works when change happens slowly and you have no expectation of your employees to think.  Control is a fundamentally flawed notion in today’s fast-moving and competitive marketplace.  Machines are controlled, people, if you want them inventing must be free to think.  Part of this paradigm also includes the notion of change by force, as this is what machines do, but organizations aren’t machines either and they can’t be forced to change.  The use of strategies that use force generally fails because they produce perverse incentives that create unintended and generally non-productive responses. Groundbreaking results require moving from a control model to a governance model.

A governance model must include knowledge of how to modify an organization’s practices and structures to provoke the changes required for success and trigger cascading positive behaviors at scale.  Common “asset tracking” or “property management” systems are built from a control paradigm.  While they do help to take care of some common business obligations, they will actually be counterproductive when working to produce the velocity required in today’s competitive marketplace.

Tune your solution to the value streams it supports

One size fits all solutions don’t work if you are after truly groundbreaking results.  Asset management can not be one size fits all and meet today’s demanding cost and velocity requirements.  Know what the objectives of the teams are that are using the assets and how they intend to produce them so that the solution you put together builds trust by helping them with the objectives.

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Sente’s focus on company culture contributes to many of their successes. Their study of cognitive science, microeconomic principles and language/narratives leads to a more scientific approach to culture than most think possible and that approach leads to groundbreaking results.

Frost & Sullivan, Industry Analyst